Stationery is one of the most visible aspects of any business. From letterheads and compliments slips to business cards and invoices, your stationery will be seen and kept by customers and will influence the way they see your business.

Stationery can be used to project your business image. But there are also legal requirements about the information your stationery must include – such as your VAT number and your company’s registered address.

If you’re a sole trader operating under your own name, you should include your name and address on all business stationery. However, if you choose something other than your own name for the business, you must include your own name and the business address on all business letters, orders and receipts.

Partnerships must state on letters, orders, invoices and receipts the names of all partners and the address of the principal office or alternatively indicate where a list of partners may be inspected.

Limited companies must show on letters and order forms (paper and electronic versions) the name of the company, the place of registration, the company registration number, the address of the registered office and the address of its place of business, if different. There is no need to list the names of the company directors, but if you choose to include them, you must list the names of all directors.

The types of stationery most businesses are likely to require include:

  • letterhead paper
  • compliments slips
  • invoices and receipts
  • business cards
  • envelopes or envelope stickers
  • Folders